Hardware Management
Hardware Acquisition
Hardware Evaluation
A hardware evaluative rubric should be created by a representative committee including members with experience network and hardware.
Categories such as RAM, clock speed, bandwidth, management, refresh rates, resolution, upgrades, support, and storage capacity should be considered.
Rubric for Hardware
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Points
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Rationale (These are some of the items to consider when reviewing each question, however, the answers may be found in any of the responses or elsewhere in the application.)
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Question 1
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1-5
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Question 2
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1-40
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These purchases are for school buildings identified as having a greater than 10:1 student to modern computer ratio in the Technology Survey 2000.
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The school buildings for which this hardware is being purchased have not reached a 10:1, student to modern computer ratio in the 1999-2000 school year.
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This request will enable the school buildings to reach a 10:1, student to modern computer ratio.
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The pricing on the hardware is competitive.
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The hardware selections maximize the monies requested (e.g., upgrades will go further towards increasing the numbers with minimal expense.)
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The peripherals requested are reasonable.
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There are no hardware or services requested which may be eligible for reimbursement through E-Rate.
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This hardware will be modern as identified in the RFP.
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The hardware is for student use.
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Question 3
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1-5
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Question 4
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1-10
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There is evidence of local commitment in proportion to what the district is capable of providing to technology in the classroom.
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There is evidence of the professional staff commitment to providing and using technology in the classroom.
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There is adequate commitment to professional development in technology, or a reason for the limitation thereof.
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There is evidence of attempting to fund technology from outside sources.
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There is evidence of progress towards the schools technology goals if the school district has been a recipient of TLCF funding in the past.
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Question 5
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1-5
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There is a plan for monitoring the implementation of this hardware.
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The proposal indicates that a minimum of 75% of teachers within the district will complete a technology assessment provided by the NH Department of Education.
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Question 6
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1-5
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The school district has the personnel with the expertise to install and maintain this hardware, or there are funds requested in this application for that purpose.
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The personnel identified above have the expertise, experience and time to oversee the implementation of this product.
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Equitability
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1-30
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EES points determined by Table
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Is access to this product provided through another source?
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Does this award distribute access equitably across the geographical regions of NH?
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Total
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100
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Hardware Purchasing
Individual districts have their own individual purchasing regulations and procedures.
Purchasing involves school board approval, approval of contracts, timing and number of formal price quotes, request for proposal procedures, specifications on contracts, payment policies, and purchasing timelines.
Purchasing Procedure Manual Example
Bids
For a large technology purchase, a technology coordinator may need to prepare a detailed description of the order.
A technology coordinator may need to request permission to submit a bid request when purchasing large orders of hardware.
Before a bid is placed, it is best practice for a coordinator to meet with a hardware evaluation committee to ensure appropriate features, needs, and documentation is met.
A technology coordinator is to prepare purchasing specifications for the purchasing office within a district.
The purchasing office will prepare a request for proposal, which then will be reviewed by the school's legal department before vendors can submit bids.
A pre-bid conference is typically held by the school for vendors question about the purchase.
After bids are submitted, the technology coordinator and a member from the purchasing department from the school will a make decision on selecting a provider.
Hardware should be made available for evaluation before the final purchase is made.
Example of how a school district executes bidding for technology.
http://www.kearsarge.org/technology-rfp-bidding-information
Comments (2)
jcouchma@... said
at 8:28 pm on Dec 11, 2018
The rubrics above are great! They are well-designed and logical. I enjoy seeing how different they can be, but oddly similar at the same time.
Jennifer Belt said
at 9:44 am on Dec 12, 2018
I really like the rubrics. This is something my district does not use when purchasing. It may be something I show our tech coordinator.
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